Software Development · Business systems
A system that adapts to the process - not the other way round.
When the process is your competitive advantage, off-the-shelf software means a compromise at every step.
When clients usually bring us in
- the existing system no longer keeps up
- the work happens in spreadsheets
- data is duplicated across systems
- you need a new application
- you want to modernise an old system
- you're building a new digital product
What this means for you
- Fewer spreadsheets and manual status updates.
- Less duplicated data across systems.
- One view of the process for management and the team.
- A system that grows with the company.
- Less dependence on the one person who knows how it works.
Typical systems
- records and registers
- orders and approvals
- planning and scheduling
- stock and inventory
- billing and reporting
- status and deadline tracking
- internal requests
When a custom system makes sense and when it does not
A custom system is not inherently better - it costs more to build and needs maintaining. It makes sense when the process is your advantage, or when no off-the-shelf product covers it without workarounds.
Off-the-shelf
The process is standard, you need to start quickly, changes are small, the vendor maintains it.
Custom system
The process is specific, standard tools need workarounds, existing systems cannot talk to each other, or the data cannot leave the building.
Where the answer is unclear, an audit settles it - not six months of development.
When a system replaces spreadsheets
The most common trigger is not a wish for new technology but a spreadsheet that has outgrown itself: several people edit it at once, nobody knows which version is current, and one wrong delete costs a week of work.
So the first step in the transition is an inventory of everything the spreadsheet does today - including the things nobody ever wrote down.
- who enters data today and who only reads it
- which rules exist only in one person's head
- what history has to be preserved
- what the system must export for accounting or reporting
- how work will run during the transition
A custom system in a larger company
In a small company a custom system often replaces spreadsheets. In a larger one it has to coexist with the ERP, the document system, the HR system and the IT department's security rules - and those connections decide whether the project succeeds.
- sign-in with existing company accounts
- role-based access aligned with the organisation
- two-way ERP connection, no manual transfer
- compliance with security policies and audit
- documentation the IT department can take over
- code and data owned by the company
How we build the system
Architecture
We define the data model, modules and system boundaries before development, so later growth doesn't require a rewrite.
UX/UI
You approve the user journeys and a prototype of the key screens before any feature is written.
Frontend and backend
The interface and the server side are built to one standard: readable code covered by automated tests.
Integrations
Connections to ERP, CRM, document systems and registries, with logging and retries.
Data
Migration, cleanup and data quality rules, so the new system doesn't inherit the old errors.
Security, quality, rollout
Security
Authentication and permissions, encryption in transit and at rest, an audit trail and a review before go-live.
Testing
Automated tests, regression and acceptance testing against your criteria, not ours.
Deployment
Separate environments, phased release and the ability to roll back within minutes.
Handover
Code, access, documentation and team training. The system stays yours.
Maintenance
An agreed response time, monitoring and a monthly allocation for enhancements.
Related work
FAQ
Can you extend our existing system instead of building a new one?
Yes. We first look at what is worth keeping; we propose new development only when modernisation isn't enough.
Who owns the code?
You do. At handover you receive the code, the access and the documentation.
What happens after go-live?
With an agreed response time, monitoring and a monthly allocation for enhancements.
Tell us what you need
A few sentences are enough: what you need, for which process or system and by when. We will reply by email.
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Sounds like your project?
Send us the project description, your existing system, the tender documents or the event date.
Or email info@epix.si