Full technical delivery of an international energy conference.

Overview#

Client / product

ELES · CINEA

Epix role

Full event technical production

Project type

International conference

Engagement type

project client

The project

We installed an ABSEN P2.0 LED wall that stays readable from more than 30 metres - a requirement in a conference room with panel discussions, so that people in the back rows can still read speaker names and slide content.

The event was recorded and streamed live to a web platform. Presentations came from several different laptops, so we took over the technical coordination of the switches between them.

For programme timing we placed a countdown timer in front of the stage for the speakers, and ran an opening countdown on the LED wall before doors.

Stage and room were lit with fixtures rated above CRI 97, which means colours in photographs and in the recording match the room. The ambient room lighting was matched to the green of the project's visual identity.

The evening before the event the client decided the speakers would sit rather than stand, which changed the proportions on screen. We adapted all presentation graphics to the new layout overnight, so that the next day the programme was not adjusted to the technology - the technology was adjusted to the programme.

Gallery#

What the project covered#

• ABSEN P2.0 LED wall
• recording and live streaming
• presentation coordination across multiple laptops
• speaker countdown and opening countdown
• stage and room lighting (CRI 97+)
• ambient lighting in the project's colour
• overnight rework of presentation graphics

Capabilities#

• LED
• Live Streaming
• Show Control
• Lighting
• Event Graphics

Why a conference hall is harder than a concert stage#

At a concert the screen supports the atmosphere. At a professional conference the screen carries the content: if someone in the back row cannot read a speaker's name or a figure on a slide, the programme fails its purpose. So pixel pitch and brightness are not a technical detail but a condition for legibility.

• legibility from the back rows, not just the front
• colours that match on camera and in the room
• transitions between presentations with no blank screen
• speaker timing so the programme does not slip
• a live stream running in parallel with the room

A change the evening before#

Deciding that speakers will sit rather than stand sounds like a programme detail. In practice it changes eye height, and with it the proportions on screen and the placement of graphics - meaning every presentation background had to be reworked overnight.

That is the difference between an equipment supplier and a production team: the equipment was installed either way, but the next day the programme ran without bending itself to the technology.

Related solutions#